Business ByDesign Release Highlights 1808
Improvements for payments, especially web shop scenarios.
New webservice for SEPA Direct Debit Mandates
You can now use the web services QueryDirectDebitMandateIn and Manage DirectDebitMandateIn to create and query Direct Debit Mandate information for customers.
Confirmation of External Payments
You can now pre-confirm External Payments through the Clearing House Statements. You can then confirm them through the subsequent bank statements. The pre-confirmed external payments appear with a Clearing House Statement ID under Payment Confirmation/Returns tab in the Payment Allocation view of the Payment Management work center. You can select Import Clearing House Statement from Actions and select the corresponding Clearing House Statement to choose the relevant payments for confirmation.
Please select a link YouTube or SAP Media Share to watch the Release Highlights video for Financial Management.
Customer Relationship Management
Update Service Confirmations with non-billable indicator
You can now flag service confirmations line items as non-billable. They will be editable when service confirmation is made from a service order and the item type of service confirmation is time and material. The non-billable indicator is hidden by default. If you would like to use it you need to unhide it first via personalization.
Update Invoice Block on Service Confirmations
You can now automatically unblock/block all service confirmations related to a specific Service Order without/with an invoice block. You can trigger this action from the Service Order Object Work List. In order to monitor the service confirmations after the update you can make use of the new Tab. “Invoice Block Execution Details” in the Service Order screen. The new Tab. is hidden by default. To make use of it you need first to unhide it via personalization.
Enhancement to Customer Invoice Data Source
Outbound delivery reference ID in the Customer invoice item Data source
User would like to view information of Outbound Delivery and Customer Invoices that are now printed in a warehouse to be sent together with goods shipped, it will help a lot to organize document flow in an appropriate manner.
It will help a lot also, when shipments list is sent to a carrier, as prices can be used for insurance purposes to bring a carrier’s reliability on a higher level.
Having a single report with these data will help a lot avoid manual input of invoice information on a carrier website when ordering transport. The data could be uploaded on carrier web site massively or sent in a shape of a table to carrier directly.
Maintain Contracts via Web Service
User would like to create Webservice catalog of SAP ByDesign and user should be able to perform creation / update / read of the Customer Contracts.
User now can now create contract document by calling a webservice-> ManageCustomerContractIn operation-> MaintainBundle.
Create Service Order via Excel Template
User would like to have the possibility to create Service Orders from an Excel Template like they do it for sales orders or other objects. With this we are on the way of harmonizing the capabilities of sales order and service order.
Order of pricing tables in an Access sequence can be modified.
User would like the standard price engine to be influenced based on custom fields created either via key user extension fields or via partner extension fields, to do so user creates custom price table and uses it in access sequence in configure price strategy. Later on, user would like to change the sequence in which the custom price lists takes precedence, with the new feature the reordering of price lists is now possible using new feature.
Enhanced and more flexible Lead status management
Sales and marketing employees are enabled to flexibly change and revise leads until they reach final status.
Holidays in Gantt Chart
The calendar from the project summary task is now taken into consideration to display holidays and weekends as days off.
Personalization of Gantt Chart
The fields in the table section of the Gantt Chart can now be personalized by show filter
Please select a link YouTube or SAP Media Share to watch the Release Highlights video for Project Management.
Supply Chain Management
Product Cycle count – Automated Run
You can now regularly schedule a job for product cycle counts to ensure all products are counted according to the cycle count duration and to improve efficiency.
Additional Extension Scenarios
Customer specific fields can now be transferred with additional extension scenarios in various processes. First, starting from product data to the purchase proposal and request item, then second, from product data to customer return notification item and third, to complete the stock transfer process from outbound delivery to inbound delivery notification – both on item and header level.
Product Requirement Specification Filter on Product Exceptions
The supply planner now can filter and view the product requirement specifications (PRS) in the product exceptions view of the Supply Planning Work Center.
Supplier Relationship Management
Update Existing Purchase Orders with New Purchase Requests
You can now add new purchase request items to an existing purchase order. You can do this in the Purchase Order Edit screen using the Add Purchase Request Item action.
Please select a link YouTube or SAP Media Share to watch the Release Highlights video for Supplier Relationship Management.
Work center overview pages in new card design
- Work center overview pages migrated to card design
As of now, the default SAP cards and the personalized content on the overview pages of the respective work centers are migrated to the new card-based design, like the Overview page of the Home work center. You can now also use the same personalization concepts, for example, picking the card from the gallery and changing the card settings.
- Key User Adaptation of Work Center Overview Pages
As a key user, in the adaptation mode, you can adapt work center overview pages to publish corporate content to other business users. You can centrally add important KPIs and report cards for this work center. You can also change the cards for the central Overview page of the Home work center. If a user does not have the authorization for a single card, this card will automatically be hidden.
- Refresh rates for KPI and Reports defined by key user
As a key user, you can optimize the system resources using overview pages by setting the refresh rate for KPIs and reports centrally. Once you change the setting from daily to hourly, you can influence the refresh and caching behavior of all overview pages for a specific KPI or report.
Adapting Data Sources with New Fields
- Add Missing Standard Fields
Per default, data sources include the most important fields needed for reporting. If you want to report on any additional fields, you can adapt the related data source using the Adapt button in the Design Data Source view.
- Enable Dates for Process Time Calculations
Per default, most dates in reporting are modeled as characteristic to enable efficient filtering and drilldown options. As consequence, it is not possible to interpret such dates as a number and use those dates for calculations within the formula editor. As of now, you can adapt your data source and add dates as new key figures to your data source. You can then calculate date differences in days, and better report on lead times, which improves the visibility of process times.
Improved Analysis Pattern in HTML5
- Suspend Automatic Refresh on View Pane
Per default, every layout change causes an automatic refresh of data. The toggle button Defer Refresh on the View pane allows to suspend this automatic refresh.
- Advanced Filtering in Selection Pane
The selection pane within the analysis pattern allows you to filter the desired data based on defined report variables and/or additional filters. As of now, you can use the complete spectrum of complex selections, for example, “between”, “contains”, “excludes”, etc.
- Working with Dates and Date Hierarchies
It is often helpful to group dates in weekly, monthly, or quarterly groups and to expand and collapse them hierarchically. As of now, you can relate a date field to a fixed or variable hierarchy, for example, Year — > Quarter —> Month —> Day.
- Report – Report Navigation on Chart Elements
As of now, you get the possible navigation targets when you click a bar, column, or bullet in a chart, similarly to the tabular reports
Improved Integration / Open Interfaces
We recommend using the new OData API on data source level in case larger volumes of data are needed on document level.
- Review OData Result with Button “Build OData Query”
If you have exposed your data source for OData or you consume an OData result of a report, you can use the new Build OData Queries button, which allows you to generate the desired URL and the test OData result on a separate browser tab to easily check the exposed data based on an interactively created OData URL.
- Download of Code Lists
If you want to upload your codes (for example, status codes) into your third-party system, you can easily download the relevant codes and descriptions.
- Electronic Payments: In the Electronic Payment Run view, you can schedule automatic runs, which generate electronic payment documents for the business transactions, view and cancel these documents. These documents are to be submitted to the tax authority and the approval number is maintained in the system.
- Tax Reporting for US Under the CF/SF Program
Now when you create a 1099 Tax return for US for a state that follows the Combined Federal and State Filing program, the 1099 File also shows the corresponding values which can then be e-filed.
- Quarterly VAT a submission of a periodic VAT return electronically to the tax authorities is being released. The tax payers should send the data related to its invoices, as an XML file, to the tax authorities.
- Self-Invoice Register posting is required if you procure services from an Extra EU supplier. These self-invoices need to be reported in the Self Invoice – Outgoing return as well as in the Self Invoice – Incoming return.
Immediate Supply of Information System (SII) This updated version (version 1.1, effective July 1,2018) comprises the following: ○ Structural changes to the XML relevant for the Incoming invoice, outgoing invoice and incoming cash scenarios ○ Additional tags introduced for the incoming and outgoing invoice scenarios.
- Incoming Remittance Bank Statement, now SAP Business ByDesign system supports the incoming remittance bank statement (Type 01) in addition to the Incoming and Outgoing Bank Statements (Type 03).
- Migration of Basic Employee Data, Japan country-specific template for basic employee data is now replaced with generic template and additional link is provided to use the same. Link for old template is marked as “Obsolete”, and we discourage its usage
- Expense and Reimbursement Management/Advisory Fuel Rates for June are reviewed and published (quarterly cadence) and applicable when you reimburse employees for business travel in their company cars, or when you require employees to repay the cost of fuel if they have used the company car for private travel.
- All countries that are using withholding taxes in SAP Business ByDesign
You can now assign a cost center in the manual Withholding base amount entry. This would help in the cases when you have set up certain G/L accounts cost and expense account groups which require cost center during posting.
The corresponding Journal entry would now contain the Cost Center on the Cost and Expense line.
For complete details of all the topics delivered in the 1808 release, please visit our
Release Information wiki page.
Author : Kristof Schneider